Rules And Regulations
Club rules and regulations assist in ensuring a welcoming and safe environment for club members and their guests. The following are rules and regulations to which all club members and their guests must adhere.
A - Always abide by court etiquette and rotation (see
below # 1. Court)
B - Always display your shoe tag in a visible place
(see below # 4. Shoe Tag Policy)
C - Wear non-marking tennis shoes and proper tennis
attire (see below # 6.2. Dress Code)
D - Only three balls on court (see below # 1.1. Court
Etiquette for more details and # 8. Serve Practice for exceptions)
E - Be aware of priority hours for juniors and adults
(see below # 2. Hours)
F - Member is responsible for guest during his/her
visit (see below # 3.3. Guests)
- 1.1Court Etiquette
1.1.1For safety and insurance reasons, only three balls are
permitted on a court, except for lessons conducted on Court 4 and as specified below under # 8 Serve Practice.
1.1.2Do not walk behind players while a game is in progress. You can be hit by a
ball or racquet. Moreover, this distracts the players. Wait for a break in play.
1.1.3To retrieve a ball from another court, wait until the players have completed
the point and ask them to return your ball.
1.1.4To return a ball to another court, wait for a break in play or roll the ball
to the back of their court, along the fence.
1.1.5NEVER roll a ball on to a court while play is in progress.
This can cause a player to be very seriously injured.
1.1.6The ringing of cell phones during play is annoying and distracting. Cell
phones on the court should be turned off.
1.1.7Direct questions or complaints to any Executive member or Head Pro.
- 1.2Court Rotation
1.2.1Singles and doubles play have the same priority.
1.2.2Two members must be present to have their names on the board to book the
1.2.3If members are waiting, all courts rotate on the hour and the half hour.
1.2.4The Reservation Board must be used at all times. Members must pick their time
slot and note their start time.
1.2.5Only one (1) half-hour can be booked at a time (except for15-minute allowance
explained below in # 1.2.6)
1.2.6If a member takes a court less than 15 minutes before the end of a current
rotation, the member can continue to play through the next rotation. i.e. begin play at 9:35 can play to
10:00; begin play at 9:50 can play to 10:30.
1.2.7If members are waiting, a member cannot play two rotations.
1.2.8The clock in the clubhouse will be used to determine rotation times.
1.2.9When a club monitor is on duty, they may help ensure that members abide by
court booking and rotation rules. Members remain responsible for following the rules.
- 2.1General Framework
2.1.1Gwendolen Park Tennis Club (GPTC) is a non-profit, community tennis club
which operates every summer from May 1st to late fall under a paid permit issued by the City
of Toronto, through the Department of Parks and Recreations. The club is responsible for the day-to-day
maintenance and upkeep of the courts, clubhouse, and property.
2.1.2The club is available for use for members and their guests between
7:00 a.m. and 11:00 p.m.
- 2.2Adult Priority Hours
2.2.1During Adult Priority Hours, junior members may not play if adult members are
waiting for a court or wish to continue playing. An adult member may play with one or more juniors during
Adult Priority Hours providing other adults do not wish to use that court / are not waiting for a court. A
junior and an adult member have priority over two juniors during adult priority hours.
- 2.2.2Weekdays: 7:00 p.m. to 11:00 p.m.
2.2.3Saturdays, Sundays & Holidays: 8:00 a.m. to 12:00 noon.
2.2.4During Summer Camp: 8:00 to 10:30 a.m. and 12 noon to 1 p.m.
(courts 1, 2 & 3); 8:00 a.m. to 5:00 p.m. (court 4)
- 2.3Junior Priority Hours
2.3.1During Junior Priority Hours, adult members may not play while juniors are
waiting for a court or wish to continue playing. A junior member may play with one or more adults during
Junior Priority Hours providing other juniors do not wish to use that court or are not waiting for a court.
2.3.2Weekdays: 3:00 p.m. to 6:00 p.m. (see 2.2.4 for exception
during summer camp).
2.3.3Saturdays, Sundays & Holidays: 12:00 noon to 3:00 p.m.
- 2.4Junior Tennis Program (under Club Pro)
2.4.1Spring Session – May 4 to June 26, Monday to Friday, 4:30 p.m. to 6:00p.m.
2.4.2Summer Camps – June 29 to August 28; Monday to Friday 8:30 a.m. to 5:00 p.m.
2.4.3Fall Session – September 7 to October 23, Monday to Friday, 4:30 p.m. to 6:00
- 2.5Family Priority Hours
2.5.1During Family Priority Hours, an adult member playing with one or more junior
family members have priority over other members
2.5.2Saturdays, Sundays & Holidays: 3:00 p.m. to 4:00 p.m.
- 2.6Public Hours
2.6.1During Public Hours, the public has equal status with members and must adhere
to club rules and regulations.
- 2.6.2Friday: 5:00 p.m. to 7:00 p.m.
- 2.6.3Friday: 8:00 p.m. to 10:00 p.m.
- 2.6.4Sunday: 8:00 p.m. to 10:00 p.m.
3.1Adult members are over 18 years old as of January 1st.
3.2Junior members are 18 or under as of January 1st.
A guest must be accompanied by a club member and pay the guest fee of $10 before starting to play . If there is no court monitor present, please use the "Guest Fee Envelopes" provided in the clubhouse.
An individual is eligible to play as a guest three times
in total in a given season, even if invited by three different members.
After three visits, the guest must pay the full membership fee to continue playing at GPTC .
There is no credit for previously paid guest fees.
3.3.4Members are responsible for ensuring that guests adhere to
all club rules, regulations, and code of conduct.
4.Shoe Tag Policy
- 4.1Shoe Tags
4.1.1Shoe tags must be visible (preferably worn on shoes) at all times to
demonstrate membership to the club pro, club monitor, house captains, a member of the Executive, or other club
- 4.2Playing Privileges
The club pro, club monitors, house league captains, or members of the Executive are authorized to deny
to any member without a shoe tag even if the member can be visually identified.
4.2.2The member may choose to pay the prevailing guest fee in order to play.
- 4.3Sharing of shoe tags is strictly prohibited.
4.3.1Shoe tags not on shoes will be checked against club records.
4.3.2You may be asked to provide proper I.D. to prove that you are the owner of
the shoe tag.
4.3.3Shoe tag will be confiscated if it does not belong to you.
4.3.4Any individuals caught sharing shoe tags will be immediately suspended from
the club for 7 days. The discipline committee will then convene to decide if the suspension should be
increased or if the person's membership should be revoked.
5.Clubhouse and Club Property
5.1.1Full-time maintenance staff is not provided by either the club or the
Department of Parks and Recreation.
5.2.1Monitors are responsible for monitoring court usage, essential housekeeping
duties, e.g., sweeping the floors and cleaning the washrooms.
5.3.1If you have any concerns regarding upkeep in these areas, please speak
directly with one of the PROPERTY DIRECTORS, not the club monitors. Your help in keeping our courts safe from
vandalism and unauthorized use is also essential.
5.3.2Your cooperation in helping to keep the clubhouse, courts, and property clean
and tidy is greatly appreciated.
- 5.4Training Devices
5.4.1Permission must be obtained first before attaching any
training devices to the fence or net.
- 5.5Locking Up
- 5.5.1Members are responsible for locking up when they leave.
5.5.2Members are responsible for scrambling the numbers after opening or closing
- 5.6Lock Combination
5.6.1Members must never give out the combination or unlock the
gates for non-members.
6.Courtesy, Dress Code and Other Activities
6.1.1On the club grounds, the highest level of sportsmanship, courtesy, and fair
play is expected. On and off the courts, profanity, aggressive or intimidating behavior toward other members,
and abusive language are strictly prohibited.
6.1.2Members who participate in organized games, e.g., round robins and
tournaments, do so by choice and are therefore expected to play with and be respectful to all other players
and their guests; if not, they may be subject to disciplinary action (see below # 11. “Discipline”).
- 6.2Dress Code
6.2.1Only appropriate tennis clothing (including flat-soled, non-marking tennis
shoes and socks) is allowed on the court. Jeans, cut-off jeans, jogging shorts, casual shoes, and sandals are
6.2.2Shirts must be worn at all times on the court, in the clubhouse, and on the
6.3.1Smoking/vaping is not permitted in the clubhouse or on club property.
6.3.2Smokers are asked to show consideration by smoking away from the entrance to
- 6.4Food, Drink, and Alcohol
6.4.1Food is not permitted on the courts, but beverages in spill-proof, non-glass
6.4.2A City of Toronto bylaw concerning Parks and Recreation permit holders
prohibits alcohol consumption at tennis facilities unless a permit has been issued by the City.
- 6.5Non-Tennis Activities on the Courts
6.5.1Non-tennis activities including but not limited to the following are not
permitted on the courts: skateboards, scooters, roller blades, balls other than tennis balls.
- 6.6Animals and Pets
6.6.1Animals and pets are not permitted in the clubhouse or on the courts.
7.1.1For insurance reasons,only members of the club are eligibleto receive lessons.
7.2.1Only the club pro, his/her assistants, or other tennis
instructors approved by the Executive are authorized to conduct tennis lessons during club hours.
- 7.3Court 4
7.3.1Court 4 is used for members lessons and clinics and must be released if asked
by tennis pro or his staff.
- 8.1Single member
single member has the lowest priority and must release the court
if there are two or more members waiting.
8.1.2Two or more members practicing serves
follow the regular rotation
and priority rules.
- 8.2Court 1 Serving Activity
- 8.2.1Member must serve in the opposite direction of court 2
8.2.2Maximum 3 balls allowed (for the safety of members walking through court 1)
- 8.3Court 2 Serving Activity
- 8.3.1No serve practice permitted!
- 8.4Court 3 Serving Activity
- 8.4.1Member must serve in the opposite direction of court 2
8.4.2Maximum 3 balls allowed if members are playing on court 2
8.4.3May use unlimited number of balls if no one is playing on court 2
- 8.2Court 4 Serving Activity
- 8.2.1May use unlimited number of balls
- 9.1House League
9.1.1All adult members in good standing may participate in house
league and play matches.
9.1.2Members who choose to sign up for house league are expected to play as
assigned by team captains.
9.1.3Failure to do so constitutes a breach of courtesy and can result in house
league privileges being revoked. Requests for special pairings will not be honoured.
- 9.1.4Requests for special pairings will not be honoured.
- 9.2Intercounty Teams
9.2.1All adult members in good standing may try out for a spot on
an intercounty team by contacting the intercounty captains.
9.2.2Only members in good standing can play intercounty matches.
9.3.1All members in good standing are eligible to participate in
- 10.1Club Directory
10.1.1With permission, the club publishes a directory of members with their phone
numbers and email address to facilitate member-to-member communication.
10.1.2Use of the
club directory for commercial purposes
(or non-tennis communication without permission) is strictly prohibited.
10.1.3Members have option during membership registration to opt out from club
- 11.1Resolution Process
11.1.1All complaints to be put in writing and sent to the Director of Discipline.
The Director of Discipline is to respond to each complaint within 21 days by initially contacting the
11.1.2If the discussion with the complainant resolves the matter, the file is to
be closed but the record is kept. If the discussion leads to discussing the matter with the subject party and
then the matter is resolved, then the file is closed but the record is kept.
11.1.3At this juncture, if warranted, up to a written warning can be given to the
subject party in the discretion of the Director of Discipline. The file would then be closed.
11.1.4If the matter warrants more than either closing the file or a written
warning or a playing privilege suspension of up to one week, the Director of Discipline is to call a hearing.
- 11.2Hearing Panel
11.2.1The hearing panel will comprise 3 members of the executive including the
Director of Discipline. The other members to be appointed by the President. One member should be either the
Vice President or the Treasurer.
11.2.2The subject party will be able to present evidence in answer to the
11.3.1The Board will make its decision within 7 days of the hearing.
11.3.2The range of discipline includes written reprimands, suspension privileges
beyond one week, and termination.
11.3.3The decision will be in writing. The decision is final. There is no appeal.